Litigation Legal Secretary – $75k-$85k

Our Sacramento office is seeking a full-time (37.5 – 40 hours per week), experienced Legal Secretary to join our Litigation Practice Group. The successful candidate must be able to multi-task in a fast-paced and professional environment, enjoy working as part of a team, and demonstrate a commitment to quality client service. This is an on-site position and will be expected to carry out the following job duties and responsibilities:

REQUIREMENT AND EXPECTATIONS

• Maintain attorney calendar by planning and scheduling conferences, teleconferences, depositions, and travel, recording and monitoring court appearance dates, pleadings, and filing requirements and monitoring evidence-gathering.
o Produce legal information by formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics, coordinating case preparation and assuring that high priority items are completed in a timely manner.
o Prepare documents and binders for state and federal court filings, discovery, arbitration, appeal, labor commissioner, mediation and hearings.
o Read, sort, save, and date incoming mail. Ensure that outgoing mail is processed according to office procedures. If necessary, route mail to specific delivery service and follow up on timely delivery. (e.g. discovery and pleadings)
o Draft letters, shells and format documents, collect and analyze information, schedule couriers, court reporters, expert witnesses, and other special functions, coordinate preparation of charts, graphs, and other courtroom visuals; prepare expense reports.
o Complete and submit conflict check forms, screening forms and new matter request forms.
o Maintain all client and general files (hard paper and/or electronic).
o Provide exceptional client service to guests and clients whether in person or on the telephone.
o Maintain good public relations and diplomacy with clients while observing confidentiality of attorney-client relationship.
o Input time entry, review and edit bills, as requested.
o Maintain attorney’s MCLE hours, courses, and fees yearly.
o Additional duties as assigned including assisting other secretaries, as needed.

EDUCATION AND EXPERIEINCE

• 7+ years legal secretary experience with extensive knowledge of civil litigation and state and federal filing requirements.
o Advanced working knowledge of Microsoft Office Suite (Outlook, Word, Excel and PowerPoint).
o Experience with document management program.
o Solid drafting and proofreading skills.
o Self-motivated, ability to work independently, and anticipate attorney needs.
o Strong knowledge of court procedures, e-filing, Pacer, CM/ECF, and EEOC Portal.
o Ability to multi-task and meet deadlines.
o Strong analytical and problem-solving skills
o Attention to detail and high level of accuracy
o Stress and time management skills
o Flexibility in managing multiple projects and assignments
o Strong client focus


AppleOne is proud to be an Equal Opportunity Employer. We believe in people, and we are committed to working with people of all backgrounds and connecting them with clients and companies who share our goals of diversity and inclusiveness. All qualified applicants will receive consideration for employment without regard to race, religion, ancestry, color, national origin, age, gender identity or expression, genetic information, marital status, medical condition, disability, protected veteran status, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable federal, state, or local laws..

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf