Experience
Minimum five (5) years’ experience in A/P, A/R, payroll support and handling clerical tasks.
Background in hospitality industry preferred.
Responsibilities
Accounts Payable:
o Set up and maintain Vendor files
o Processes invoices for payments, maintain purchase order files
o Mail checks and file paperwork
o Request and maintain Certificate of Liability forms, W-9 forms and Hold Harmless Agreements from Vendors and Service Providers
o Enter document information on vendor log, keep current forms in binder
o Process Resale Certificates, complete credit applications and supply potential
o Maintain and update company credit information with vendors.
Accounts Receivable:
o Oversea guest charges from other departments
o Prepare email and/or mail Guest statements when requested
o Audit guest bills when questions arise
Petty Cash:
o Keep a running total of cash in box – weekly
o Reimburse Managers/employees for receipts – daily
o Replenish Front Desk cash bag and reconcile receipts – weekly
o Replenish and maintain Driver Bags, cash and receipts – weekly
o Balance cash and supply Controller with log of expenditures – weekly
•Support Tasks:
o Help in creating Accounting / Admin binders
o Help maintain and organize accounting storage boxes, cycle boxes in storage unit
o Assist in processing and mailing year-end tax forms: W-2, 1099, and 1096
Position Qualifications
High School Diploma
Understanding of debits, credits, general ledger accounts
Skills/Abilities: Exceptional interpersonal, verbal and written communications skills; well versed in Excel and Word; Accounting and hospitality software experience; 10-key by touch; Strong organizational skills and detail oriented; Ability to understand when confidentiality is necessary; Ability to get along with co-workers and work as a team; Ability to react quickly to resolve problems or conflict; Able to handle high stress in the work environment and turn it into positive energy in the department.
Shift: Monday-Friday hours are from 8am to 4:30pm, some overtime.


EEO/AA Employer/Vet/Disabled.

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.