Our client is growing and in need of an Accounts Payable Specialist to join the department. This role is responsible for managing and processing all company invoices and payments. This includes verifying the accuracy of invoices, ensuring timely payments to vendors, reconciling accounts, and maintaining accurate financial records. The role requires close collaboration with other departments to ensure efficient financial operations while adhering to company policies and industry regulations.

Key Responsibilities:
Invoice Processing:
Review and process vendor invoices, ensuring accuracy in amounts, terms, and compliance with company policies.
Verify that goods or services were received before processing payments.
Match purchase orders with invoices and receipts to confirm details.

Payment Processing:
Ensure timely and accurate payment to vendors based on agreed-upon terms (e.g., Net 30, 60) while maintaining cash flow.
Prepare and issue checks, ACH payments, and wire transfers for approved invoices.
Resolve discrepancies with vendors regarding unpaid invoices or payment terms.

Vendor Relationship Management:
Communicate with vendors to resolve any billing discrepancies or inquiries about payment status.
Maintain positive relationships with vendors to ensure smooth payment processes and favorable terms.

Account Reconciliation:
Reconcile accounts payable transactions, ensuring that all invoices are accurately recorded in the general ledger.
Assist with month-end closing activities, ensuring that all accounts payable transactions are properly documented and reported.

Data Entry and Record Keeping:
Accurately enter invoice details into the accounting system.
Maintain organized and up-to-date records of all invoices, payment documents, and related correspondence.

Compliance and Auditing:
Ensure compliance with company policies, internal controls, and accounting standards related to accounts payable.
Assist with internal and external audits by providing necessary documentation and support.

Reporting:
Prepare and present reports on accounts payable activities, including aging reports, payment schedules, and vendor payment summaries.
Monitor accounts payable aging reports to ensure timely payments and manage any overdue accounts.

Process Improvement:
Identify opportunities to improve the accounts payable process for efficiency and accuracy.
Implement new procedures or technologies as necessary to enhance the accounts payable function.

Skills and Qualifications:
Education:
High school diploma or equivalent required; an Associate's or Bachelor's degree in Accounting, Finance, or a related field is preferred.

Experience:
At least 2-3 years of experience in accounts payable or accounting, preferably in a manufacturing environment.
Familiarity with manufacturing industry processes such as purchase orders and inventory management is a plus.

Technical Skills:
Proficiency with accounting software SAP.
Strong skills in Microsoft Excel, including the ability to create and analyze spreadsheets.

For immediate consideration, apply now.


EEO/AA Employer/Vet/Disabled.

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

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https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.