Job Summary:
We are seeking a highly organized and personable Administrative Assistant / Receptionist to join our team. This role is essential in ensuring the smooth day-to-day operations of our office by providing administrative support and acting as the first point of contact for clients, visitors, and employees. The ideal candidate will have excellent communication skills, strong attention to detail, and a proactive approach to problem-solving.
Key Responsibilities:
• Greet and welcome visitors
• Answer and direct incoming phone calls, emails, and inquiries.
• Manage the reception area, ensuring it remains tidy and presentable.
• Assist in scheduling meetings, appointments, and conference calls.
• Maintain office supplies by ordering and replenishing stock as needed.
• Handle incoming and outgoing mail, packages, and deliveries.
• Support Estimating department with administrative tasks, including filing, data entry, and document preparation.
• Assist in coordinating travel arrangements and accommodations for employees as needed.
• Process invoices, expense reports, and maintain financial records.
• Maintain and update company databases and contact lists.
• Assist in organizing company events, meetings, and training sessions.
• Ensure compliance with company policies and procedures.

Qualifications & Skills:

• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Ability to work independently and collaboratively in a team environment.
• Professional demeanor and customer service-oriented mindset.
• Experience in a manufacturing or lighting industry is a plus but not required.


EEO/AA Employer/Vet/Disabled.

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.