We’re looking for a detail-oriented, proactive Administrative Coordinator to join our team and play a key role in maintaining smooth office operations.

Position Summary:
The Administrative Coordinator will be responsible for supporting day-to-day administrative tasks to ensure efficient workflow throughout the office. This role requires exceptional organizational skills, strong communication, and the ability to manage multiple responsibilities in a fast-paced environment.

Key Responsibilities:

Coordinate and schedule meetings, appointments, and travel arrangements for team members.
Manage office communication, including responding to emails and calls, greeting visitors, and handling inquiries professionally and courteously.
Maintain records and databases, ensuring all information is accurate, updated, and accessible.
Assist in the preparation of reports, presentations, and meeting materials.
Support human resources with tasks such as onboarding, document management, and employee communications.
Monitor and order office supplies to ensure the team has the resources needed.
Assist with special projects and events, collaborating with various departments to ensure smooth execution.
Maintain confidentiality of sensitive information and adhere to company policies and procedures.

Qualifications:

Proven experience in an administrative role
Strong organizational and multitasking skills, with an ability to prioritize tasks effectively.
Excellent verbal and written communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and/or Google Workspace; experience with scheduling and project management software is a plus.
High attention to detail and commitment to accuracy.
Ability to work independently and as part of a team.
Friendly, professional demeanor with strong interpersonal skills.

If you are interested, apply today!

EEO/AA Employer/Vet/Disabled.

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.