Good day,

My name is Jose Jimenez! I´m a recruiter with AppleOne, an award winning staffing company. We are currently looking for talent as an Accountant in the San Francisco Bay Area

If you are interested, or you know of anyone in the job market, I´d love to connect and discuss the position details further with you.


Position Type: Temporary to Permanent
Hire Date: ASAP
Salary: $25/hour

Overview:
The Workers’ Compensation Administrative Assistant provides essential support to the Workers’ Compensation (WC) department by managing discovery requests, preparing legal documents, and maintaining organized attorney records for each case. This role assists the WC Manager, supervisors, and paralegals with administrative tasks to ensure efficient case management and compliance with legal standards.

Essential Functions:
Client Communication & Authorization Packets:
• Prepare and send authorization packets to new clients and follow up as necessary.

Document Preparation & Filing:
• Prepare and file Applications with the Workers’ Compensation Appeals Board (WCAB).
• Compile and send medical records to experts and document productions to defendants.
• Process Notice of Representations by updating service lists and serving relevant documents.
• Draft denial letters and informal status conference notices for distribution.

Court-Related Support:
• File and serve medical-legal reports, including EAMS filing through WCAB.
• Input court notice dates into the case management system (SIS).
• Review and update service lists based on Minutes of Hearing and appearance sheets.

Meeting & Conference Preparation:
• Compile documents for depositions, informal meetings, and conferences (e.g., Informal Conferences every Thursday).
• Prepare Informal Conference folders and support notice creation and service.

Administrative Support:
• Handle departmental scanning requests and save records in designated systems (e.g., GW).
• Process copy fee requests and prepare related documentation.
• Manage subpoena requests, calculate copy fees, and prepare invoices for compliance.

Calendaring & Record Maintenance:
• Maintain attorney calendars based on directives from managing attorneys.
• Update official records, service lists, and directories to reflect accurate representation and case status.

Qualifications & Skills:
• Proficiency in managing legal documents and filing processes, preferably in a workers’ compensation environment.
• Strong organizational and time-management skills to handle multiple tasks efficiently.
• Attention to detail and accuracy in document preparation, filing, and record maintenance.
• Proficient in Microsoft Office Suite and case management systems (e.g., EAMS, SIS).
• Ability to work independently in a remote environment while maintaining communication with team members.

This position offers an opportunity to grow into a permanent role while contributing to a dedicated workers’ compensation team. If you thrive in a fast-paced environment and excel in administrative and legal support, we encourage you to apply.

EEO/AA Employer/Vet/Disabled.

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.