AppleOne is partnering with a leading website design company to find an experienced Collections Specialist to join their finance team. This full-time, onsite position offers a competitive hourly rate of $30 to $35 per hour, based on experience. The ideal candidate will have a 4-year degree in Accounting or a related field, with a strong background in collections and QuickBooks Enterprise.

In this role, you will be responsible for managing and collecting overdue payments, ensuring that the company’s cash flow remains steady and that client accounts are up-to-date. You will work closely with the accounting team and interact with clients to resolve payment issues, negotiate payment terms, and ensure that outstanding balances are collected efficiently.

Key Responsibilities:
Manage Accounts Receivable:

Monitor accounts receivable and identify overdue accounts.
Initiate and manage communication with clients (via phone, email, or letters) to collect overdue payments.
Follow up on outstanding balances and ensure timely payments are received.
Negotiate Payment Terms:

Work with clients to arrange payment schedules, settlements, or payment plans.
Negotiate reasonable and mutually agreeable solutions for overdue accounts while maintaining positive customer relationships.
Account Reconciliation:

Regularly reconcile client accounts to ensure that payments and balances are accurate.
Review billing discrepancies and collaborate with the accounting team to resolve any issues.
Documentation & Reporting:

Maintain accurate records of all collection activity, including communications and payment arrangements.
Prepare and submit reports on the status of overdue accounts to management.
Provide regular updates to the accounting team on collections progress and client payment status.
QuickBooks Enterprise:

Use QuickBooks Enterprise for managing accounts, posting payments, and tracking overdue invoices.
Generate collection reports and maintain up-to-date financial records in the system.
Collaboration:

Work closely with the accounting and sales teams to ensure alignment on payment terms, billing disputes, and account resolutions.
Assist with month-end closing processes related to collections and revenue recognition.
Required Qualifications:
Bachelor’s degree in Accounting, Finance, or a related field.
2-5 years of experience in collections, accounts receivable, or similar roles.
Proficient in QuickBooks Enterprise, with experience using it for managing client accounts and processing payments.
Strong understanding of the collections process, including knowledge of payment terms, aging reports, and negotiating payment arrangements.
Excellent communication and negotiation skills, with the ability to manage client relationships while ensuring timely payments.

EEO/AA Employer/Vet/Disabled.

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.