This Executive Assistant Position Features:

Assist company leadership team in managing the corporate headquarters office, as well as other miscellaneous office management duties including event planning, arranging travel, and act as primary contact for office maintenance vendors. Act as liaison for IT consultant and employees, assist Human
Resources manager.
Tasks / Responsibilities:
Office Management
• Manage front desk (Mail, occasional phones calls, shipping)
• Primary office vendor contact
• Primary purchaser of supplies for office and shop
• Code all administrative invoices for accounts payable
• Maintain security access system
• Perform notary services
• Book and manage conference or event registrations, airfare and hotel for staff as requested
• Special events planning and meeting coordination
• Maintain promotional merchandise inventory

IT Support
• Primary liaison for outside IT consultant and employees
• Attend weekly and monthly meetings with IT consultant
• Equipment purchase, set-up
• Facilitate new initiatives with consultant
• Manage staff network and equipment on-boarding/off-boarding process
• Manage all office equipment (postage meter, copiers, etc.)
Leadership Support
• Board meeting coordination and maintenance of corporate governance software
• Assist with annual employee ownership plan-year initiatives
• Approve non-union timesheets and PTO requests for assigned group
• Manage subscription/membership renewals
• Special projects as requested
HR Support
• Set up new non-union employees - work with IT to set up new hire laptop and other equipment
Experience- Minimum & Preferred Qualifications:
Must be tech savvy, organized, reliable, self-motivated, courteous, patient, and compassionate. Must be
detail oriented, have excellent collaboration skills, and be able to prioritize and perform multiple projects
concurrently.
Skill Requirements
• Minimum of 10 years of office management, IT, and executive support
•
Behavior Requirements
• Display flexibility regarding requests made of him/her. For example, new responsibilities may be given, and old responsibilities may be changed.
• Proactive in anticipating issues and looking for solutions
• Ability to work with little direction while maintaining confidentiality and professionalism.
• Excellent spoken and written communications skills.
• Ability to establish strong interpersonal relationships with team members.
Education/Certification/Training
• Have a current notary license or be willing to become a notary


Apply for this great position as a executive assistant today!

EEO/AA Employer/Vet/Disabled.

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.