Growing and dynamic company in the Entertainment sector is looking to hire MULTIPLE Executive/Personal Assistants to support C Level Executives at the company

STABILITY/LONGEVITY AT PAST EMPLOYERS IS VERY IMPORTANT FOR THIS ROLE

Looking for EA/PA’s from the following industries:
-Entertainment (Technology, Film, Music, Television, Radio, Merchandising, Licensed Consumer Products/Goods, Print, Sports, Video Games, Social Media, Photography, Videography, Performance Arts, Museums, Galleries, Theme Parks)
-E-Commerce, Marketing, Advertising, Design, Architecture
-Apparel/Accessories Retail/E-Commerce (Clothing, Bags, Shoes, Jewelry, Hats, Hair Accessories, Belts, Eyewear, Scarves, etc.)
-Beauty/Personal Care (Cosmetics, Perfume/Cologne, Skin Care, Hair Care)
-Textile, Warehouse, Merchandising, Manufacturing, Distribution, Garment

DUTIES:
•Provide support to C Level Executives with both business and personal assistant duties
•Administer executive office support such as executive calendaring, meeting planning & coordination, travel administration, and executive planning and project updates
•Maintain confidentiality and handle sensitive information with care, including financial, legal, and personnel matters.
•Strong critical thinking, and proactive nature to assist the executive with overseeing some day-to-day business activities as they may arise
•Assist with putting together presentations for board and staff meetings
•Oversee daily operations in collaboration with employees at various levels, and perform administrative tasks such as managing calendars, generating correspondence, maintaining hard copies and electronic files, planning and coordinating annual corporate meetings, and scheduling facilities
•Assist executive in determining and prioritizing business strategies based on their schedule and business demands
•Proactively escalate and resolve potential issues by calling them to the attention of the executive and identifying potential solutions
•Coordinates travel schedules and arrangements, collects required travel documentation
•Prepares and processes expense reports in accordance with established divisional travel policy guidelines; ensures the timely processing of expenses utilizing the latest electronic processes for payment to corporate credit cards
•Improve current processes and optimize organizational procedures for efficiency and productivity
•Track and update logins, passwords, and all sensitive information as instructed
•Handle projects as assigned, working with other departments when necessary to support the company business needs
•Other duties as needed

Personal Assistant Duties
•Manage personal calendar, setting reminders and organizing travel and appointments
•Respond to personal emails, phone calls and pay bills
•Book airline and hotels for travel for Executive and family
•Fling, faxing, photocopying and scanning documents and maintaining folders for organization
•Run errands such as bank runs, coordinating household staff, grocery shopping, dry cleaning, buying gifts, etc.

QUALIFICATIONS:
•Strong MAC/Apple product proficiency
•Strong proficiency with Microsoft Excel
•Highly organized, possesses strong initiative and has the ability to complete multiple projects in a deadline driven environment
•Strong verbal and written communication skills

To apply, please forward resume for immediate consideration to Azuri Ross and call the Downtown LA AppleOne Bunker Hill office and ask for Azuri Ross.

EEO/AA Employer/Vet/Disabled.

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.