We are hiring an Executive Administrative Assistant.

RESPONSIBILITIES:
* Manage the CEO's calendar, including scheduling and coordinating meetings, appointments, and travel arrangements.
* Prepare and maintain Excel reports, ensuring accuracy and timely updates.
* Schedule and organize meetings, including preparing agendas, coordinating logistics, and ensuring all necessary materials are available.
* Plan and execute company events, from small meetings to large corporate events.
* Take detailed minutes during meetings and distribute them promptly.
* Handle confidential information with discretion and maintain the highest level of professionalism.
* Assist in the preparation of presentations, reports, and other documents as needed.
* Act as a liaison between the CEO and other departments, ensuring smooth communication and workflow.
* Perform general administrative tasks such as answering phones, handling correspondence, and managing office supplies.
* Support the CEO with any additional tasks or projects as required.

QUALIFICATIONS:
* Minimum 5 years of administrative support experience.
* Advanced Excel skills (VLOOKUP and Pivot Tables), and MS Office Suite.
* Excellent organizational and time-management skills.
* Strong attention to detail.
* Exceptional communication and interpersonal skills.
* Ability to multitask and prioritize effectively.
* Discretion and confidentiality in handling sensitive information.

HUGE PLUS:
* Bachelor's degree in Business Administration, Management, or a related field.
* Bilingual in Spanish or Mandarin.
* Experience in event planning and coordination.


EEO/AA Employer/Vet/Disabled.

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.