Are you an experienced administrative professional with strong organizational, financial, and executive support skills? We are seeking a highly motivated Executive Administrative Assistant to join our team in Nashville, TN. This role is ideal for someone with 3+ years of experience who is proficient in QuickBooks and has a proven ability to manage executive-level tasks with efficiency and discretion.

Why Work in Nashville?
Nashville offers a thriving business environment, no state income tax, and excellent career opportunities. Join a dynamic team in one of the fastest-growing cities in the U.S., where you can build your career while enjoying world-class culture, entertainment, and dining.

Responsibilities:
• Provide high-level administrative support to executives, managing schedules, emails, and correspondence
• Assist with financial tasks, including invoicing, expense tracking, and reporting using QuickBooks
• Prepare and edit documents, reports, and presentations
• Coordinate and schedule meetings, travel arrangements, and events
• Maintain confidential files, records, and contracts
• Serve as a point of contact between executives and internal/external stakeholders
• Perform general office management duties, including ordering supplies and managing vendor relationships
• Handle special projects and tasks as assigned

Requirements:
• 3+ years of experience as an Executive Assistant, Administrative Assistant, or similar role
• Proficiency in QuickBooks for managing invoices, expenses, and reports
• Strong skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Exceptional organizational, time management, and multitasking abilities
• Strong written and verbal communication skills
• High level of professionalism, discretion, and attention to detail
• Ability to work independently and proactively problem-solve
• Experience with calendar management and travel coordination is a plus

This is a full-time, in-office position in Nashville, TN. If you are a detail-oriented professional with QuickBooks expertise, we encourage you to apply today!



EEO/AA Employer/Vet/Disabled.

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.