Are you ready to take the next step in your career with an organization that values its employees and fosters a positive, collaborative work environment? My client is renowned for its strong employee tenure, a testament to its exceptional work culture and commitment to employee satisfaction. With outstanding benefits and a supportive atmosphere, this is an opportunity you won’t want to miss. If you're seeking a role where you can grow and thrive, this could be the perfect fit for you!
Job Title: Executive Assistant to the EVP & COO
Reports To: Executive Assistant to President/CEO
Department: Executive
FLSA Status: Salaried Exempt
Salary Description: $55,000 - $60,000 annually - based on experience
Schedule: Monday – Friday 8:00am to 4:30pm / 37.5-hours weekly
**There is some work from home flexibility that is determined by the manager. This is not a full-time remote position - required to work in the Nashville office a minimum of two days per week and as needed with some travel to out of town/state meetings required.
Manage the EVP/COO's office administration, including calendar management, expense reports, correspondence, meeting materials, and travel arrangements.
Ensure the EVP/COO's schedule runs smoothly, acting as gatekeeper and facilitating communication between the EVP/COO and internal teams.
Keep the EVP/COO informed of upcoming commitments and follow up as needed.
Handle communications on behalf of the EVP/COO with external groups like AICPA, Prometric, state CPA societies, and regulators.
Coordinate meeting logistics, including reservations, menus, invitations, and AV needs with internal staff.
Assist with contract review and approvals alongside the legal team.
Support document management and maintain organization of important files.
Help with enterprise risk management efforts alongside the EVP/COO and Director of Risk and Compliance.
Administer the organization’s membership database, ensuring accurate and timely updates.
Assist with the Committee Handbook, State Board Listings, and member records.
Generate reports and provide data support to business units as needed.
Support the Communications Department with event registration, tracking, and reports.
Assist with event planning, producing badges, certificates, and itineraries, and providing onsite support.
Help with the Vice Chair’s committee appointment process.
Support the Security Agreement process for system access and liaise with boards of accountancy.
Assist with the distribution and sales of CPA examination materials.
Foster positive relationships with stakeholders, including state board members, leadership, and internal teams.
Provide customer service and resolve concerns following organizational policies.
Occasionally back up the Front Desk and assist with visitor badges.
Perform other duties as assigned.


EEO/AA Employer/Vet/Disabled.

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.