seeking a highly organized and customer-focused Accounts Receivable (AR) & Front Desk Administrator to join our team. This dual-role position will be the first point of contact for our clients and vendors while managing critical accounts receivable functions specific to the construction industry.

About the Role:
You will be the welcoming face of our company, providing exceptional front desk support while ensuring the timely and accurate processing of accounts receivable. Your knowledge of construction industry billing practices and lien waivers will be essential in this role.

Responsibilities:

Front Desk/Reception:
Greet and welcome clients, vendors, and visitors in a professional and friendly manner.
Answer and direct incoming calls, manage email correspondence, and distribute mail.
Maintain a clean and organized reception area.
Schedule appointments and manage conference room bookings.
Handle incoming and outgoing deliveries.
Accounts Receivable (Construction Focus):
Generate and send accurate and timely invoices to clients based on project milestones and completed work.
Process payments received via check, credit card, and electronic transfer.
Maintain accurate records of all AR transactions and client accounts.
Monitor and follow up on delinquent accounts, including sending past-due notices and making collection calls.
Prepare and process lien waivers, releases, and other construction-specific documentation.
Reconcile AR accounts and resolve billing discrepancies.
Understand and apply construction industry billing practices, including progress billing and retainage.
Work with project managers to ensure accurate project billing.
Assist with monthly and year-end AR closing procedures.
General Administrative Support:
Perform data entry and maintain accurate records in accounting software.
Assist with filing, photocopying, and other administrative tasks.
Support other departments as needed.
Qualifications:
Proven experience in accounts receivable, in the construction industry.
Strong understanding of construction billing practices, lien waivers, and related documentation.
Excellent customer service and communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
Experience with construction accounting software (e.g., Timberline, QuickBooks Construction, Sage 100 Contractor) is highly preferred.
Strong organizational and time-management skills.
Ability to multitask and prioritize in a fast-paced environment.  
Detail-oriented with a high level of accuracy.
Professional and courteous demeanor.  


EEO/AA Employer/Vet/Disabled.

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.