Our client is looking to hire a Front Office Administrator. This role will manage the day-to-day operations of the front office. This position involves a variety of administrative and customer service tasks that help ensure the smooth functioning of the office environment.
Key Responsibilities:
1. Reception and Customer Service:
o Greet and welcome visitors, clients, and employees as they enter the office, ensuring a friendly and professional atmosphere.
o Answer incoming phone calls, emails, or messages, and direct them to the appropriate departments or individuals.
o Provide general information about the company’s services, office policies, and procedures to visitors or clients.
2. Scheduling and Appointment Management:
o Manage and schedule appointments, meetings, and conference room bookings for staff and clients.
o Coordinate and maintain calendars for executives, managers, or department heads.
o Remind employees and clients about upcoming appointments or meetings.
3. Administrative Support:
o Perform various clerical tasks such as data entry, filing, and maintaining office records and documents.
o Prepare and manage reports, letters, and presentations as needed.
o Assist with preparing materials for meetings and events, including copying, scanning, and organizing files.
4. Managing Office Supplies and Equipment:
o Monitor office inventory, including stationery, office supplies, and equipment, and ensure items are replenished as needed.
o Coordinate with vendors or suppliers for purchasing supplies and equipment.
o Ensure that office equipment, such as printers, computers, and phones, is functioning properly and request maintenance or repairs when necessary.
5. Mail and Courier Management:
o Receive, sort, and distribute incoming mail, packages, and deliveries.
o Prepare and dispatch outgoing mail and courier packages.
6. Administrative Coordination:
o Coordinate between different departments, ensuring smooth communication within the office.
o Provide support to other administrative teams as required, especially during busy times.
o Maintain an organized and clean front office area, ensuring it remains presentable for visitors.
7. Basic Accounting and Billing Support:
o Handle basic billing tasks, such as processing invoices, purchase orders, and payments.
o Keep track of office expenditures and assist in preparing financial reports.
8. Confidentiality and Compliance:
o Maintain confidentiality regarding sensitive information and documents.
o Ensure adherence to office policies, health and safety regulations, and other compliance standards.
9. Customer Assistance:
o Assist clients with inquiries or concerns, ensuring issues are resolved or directed to the appropriate personnel.
o Provide clients with a positive first impression of the company, building strong customer relations.

Education and Training:
High School Diploma or GED is required; a college degree or administrative certification is a plus.

Apply today!


EEO/AA Employer/Vet/Disabled.

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.