Downtown Administrative Assistant / Receptionist
Responsibilities:

Perform inventory tasks, prepare order lists, stock, and distribute supplies.
Distribute incoming faxes and transmit outgoing faxes.
Maintain and troubleshoot office equipment.
Coordinate and respond to facility inquiries, liaising with vendors.
Organize and maintain schedules for meetings and other spreadsheet data.
Ensure clients, candidates, and visitors experience a professional, welcoming, and friendly reception, both in person and on the phone.
Assist with scheduling and organizing meetings, including producing documentation and arranging catering as needed.
Regularly audit and replenish office supplies.
Manage posts, couriers, security lists, and building access requests.
Qualifications:

Minimum of 1 year of administrative and customer service experience in an office environment.
Ability to work with multiple business groups with diverse needs and external vendors (building management, equipment providers).
Support the office management team with the preparation of documents, agendas, and detailed reports for internal and external meetings.
Assist with procurement and contract management for third parties, including cleaners, confidential waste, and office supplies.
Enjoy receptionist work and have a friendly, professional demeanor.

EEO/AA Employer/Vet/Disabled.

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.