Assist and provide support to the Associate General Counsel and other staff in all administrative and office management tasks, including supporting operational processes of the Legal Division.


Essential Duties and Responsibilities

· Provides administrative support to ensure efficient office operations.

· Maintains physical and digital filing systems.

· Assist in notary matters.

· Answers phone calls and directs callers to appropriate personnel, schedules appointments, signs for incoming packages, and assists clients and other visitors.

· Responds to emails and other digital queries and correspondence.

· Manages calendars, including making travel arrangements.

· Drafts, edits and formats letters, reports, agendas and other documents.

· Inputs and updates information in databases and spreadsheets.

· Prepares meeting agendas and takes meeting minutes.

· Coordinates logistics for meetings, including room setup and catering.

· Uses word processing and presentation software to create and edit documents.

· Operates and maintains office equipment, including printers, copiers, and fax machines.

· Works with maintenance staff and outside vendors to ensure office equipment is in good working order and office supplies are always on hand.

· Research as requested and compiles and summarizes information for reports or presentations.

· Works closely with other administrative staff and supports other colleagues as needed.

· Works with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations.

· Ensures that deadlines are met and adapts to changing priorities.

EEO/AA Employer/Vet/Disabled.

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.