IT Office Assistant - Bilingual Mandarin

MUST HAVE
-Bilingual Mandarin
-Little to some experience in IT (including IT related degree or previous IT admin experience)
-Detail oriented
-OK with traveling within CA about 20-30%

Job description
• Provide support and coordination on projects, with the ability to quickly re-prioritize to meet deadlines
• Coordinate and schedule meetings based on executive/group availability as needed
• Support Director of Technology on daily basis,
• Ensure event logistics are planned appropriately and in advance of the event
• Distribute and track documents, ensure proper routing/approvals and deliver or file when finalized
• Audit and process expense reports and route for approval
• Works with Finance and Operations to create procurement and purchasing processes
• Ensures appropriate approvals are obtained based on purchase costs and amounts
• Works with management to create annual budgets
• Manages costs to budget and notifies management in the case of unplanned or over budget expenditures
• Demonstrates a strong understanding of accounts payable processes
• Interfaces with vendors regarding procurement and invoicing process
• Works with vendors to resolve discrepancies
• Demonstrates an understanding of capital vs. expense accounting practices
• Analyzes accounts and reports variances monthly
• Processes expense reports for payment by Finance
• Ensures vendor contracts are in place for equipment purchases, hardware, software, subscriptions, and service contracts
• Follows up with vendors to ensure service levels are met
• Reconciles complex invoicing issues to avoid unnecessary costs
• Provides administrative support to support management as necessary
• Ability to work with a very diverse user community, i.e., “people skills”
• Ability to lift/move up to 20 pounds
• Some travel to other sites required

Specific Qualifications/Abilities: The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Bachelor’s Degree or equivalent
• 2+ years of experience in administrative support and relevant work experience in accounting or IT experience is preferred
• Strong understanding of technology terms
• Experience working with Microsoft enterprise agreements and similar technology subscription agreements
• Self-motivated and eager to learn
• Demonstrated troubleshooting ability
• Able to work through various steps to resolve issues logically
• Excellent communications skills, written and oral
• Able to establish a good rapport with management, staff, and vendors
• Strong collaboration and interpersonal skills
• Outstanding time management and organizational skills
• Ability to prioritize and adapt to meet changing needs
• Excellent follow-through skills
• Able to complete projects promptly
• Able to work outside of traditional hours to support events and special projects

EEO/AA Employer/Vet/Disabled.

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.