Office Manager with High-end Construction Company
Position Summary:
The Office Manager will oversee office operations and handle bookkeeping for a small construction company. This includes managing office supplies, supporting project teams, and ensuring accurate financial records for projects, payroll, and compliance.
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Key Responsibilities
Office Management:
• Coordinate office operations, including supplies, equipment, and communication between teams.
• Schedule meetings, site visits, and maintain organized documentation (contracts, permits, change orders).
• Supervise administrative staff and assist with compliance requirements.
Bookkeeping:
• Track and allocate project costs (materials, labor, equipment), process invoices, and manage accounts payable/receivable.
• Handle biweekly payroll, ensuring accuracy for hourly and union workers.
• Prepare financial reports, monitor project budgets, and track cash flow.
• Reconcile bank accounts, investigate discrepancies, and assist with audits.
• Ensure timely tax filing (sales, payroll, construction-specific taxes).
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Qualifications:
• Education: Associate’s or Bachelor’s degree in Accounting, Construction Management, or related field preferred.
• Experience: 3+ years in office management and bookkeeping, preferably in construction.
• Skills:
o Proficient in Sage construction accounting software.
o Strong organizational, communication, and analytical skills.
o Familiar with payroll and tax regulations in construction.
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Work Environment:
• Primarily in-office with occasional work from home with prior approval.
• Some overtime may be required during busy periods.


EEO/AA Employer/Vet/Disabled.

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https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

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For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

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We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.