Growing and dynamic company in the Entertainment sector is looking to hire MULTIPLE Office and Accounting Coordinator's w/Payroll and QuickBooks knowledge

Hours: 9am to 5:30pm
Parking: Provided off site in Gardena, CA – company has shuttle bus that picks up/drops off employees daily

SKILLS REQUIREMENTS:
•At least 1+ years of related experience in accounting and finance
•Accounting or Finance graduate or bookkeeping certification
•At least 1+ years of office administration experience
•Proven experience in Accounts Payable, bookkeeping, office coordination and scheduling
•Proficient with payroll and accounting software (QuickBooks Online) (T-Sheets, SAP Concur – A PLUS)
•Strong communication skills and the ability to handle multiple tasks efficiently

COMPUTER REQUIREMENTS:
•Proficient in Mac computer (company does not use PC/Windows OS)
•Microsoft Word & Excel

JOB RESPONSIBILITIES:
Office Maintenance and Vendor Coordination
•Responsible for the daily maintenance, scheduling, payroll coordination, accounting support, and administrative tasks essential to the smooth functioning of our New York office
•Managing vendor relationships, supporting team members, and ensuring compliance with company policies and local regulations
•Oversee office maintenance, ensuring all equipment (e.g., printers) remains in working order
•Liaise with Operation Manager for efficient scheduling, mileage tracking, pickups, returns, and receipts

Scheduling and Payroll Coordination
•Collect event details from producers weekly to create and manage crew schedules in T-Sheets
•Develop and post accurate schedules for crew members by Thursday/Friday each week
•Adjust schedules based on operational needs, including last-minute changes and additional shows
•Track crew attendance and address scheduling conflicts
•Approve payroll data weekly in compliance with state laws and company policies, ensuring accurate and timely payroll processing
•Process and submit timesheet edits and corrections to HR

Accounts Payable
•Classify, post, and manage vendor invoices, credit card transactions, and recurring expenses
•Maintain organized records of vendor accounts and request updates for Certificates of Insurance (COI) from vendors as needed
•Communicate and coordinate with vendors to address inquiries, complaints, payment concerns & negotiate payment terms
•Track purchases and maintain records in Concur for the NY Operations Manager
•Manage out-of-pocket reimbursement and mileage reports for NY shops, verifying job codes, receipts, and calculations before posting to QuickBooks
•Process payments, reconcile vendor invoices, and handle employee reimbursements and per diem

ADMIN SUPPORT:
•Assist with recruiting tasks, including providing job applications as needed
•Coordinate with IT and HR for new employee setup and assist with office calendar updates
•Support permit applications and assist with employee recognition activities (birthdays, holiday gifts)
•Assist accounts with key vendors (FedEx, Amazon, Staples) and oversee office supplies inventory
•Assist distribution of event items, manage staff recognition gifts, and administer the company swag program, including tracking sizes and inventory

PHYSICAL DEMANDS:
•Must be able to work occasionally weekends, and holidays
•Typical weeks require a 40-hour commitment
•Heavy lifting required up to 50lbs

For immediate consideration apply to role and call the AppleOne Bunker Hill Downtown Los Angeles office and ask for Azuri Ross

EEO/AA Employer/Vet/Disabled.

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.