Job Summary:

The Operations Coordinator is responsible for ensuring the smooth day-to-day operations of the organization by coordinating processes, managing administrative tasks, and supporting various departments. This role requires strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.

Key Responsibilities:

Operations Support:
Coordinate and streamline operational processes to ensure efficiency.
Monitor ongoing projects and ensure timelines and objectives are met.
Assist in implementing operational policies and procedures.
Administrative Tasks:
Maintain accurate records, reports, and documentation for operational activities.
Prepare and distribute internal communications and reports as needed.
Manage scheduling and logistics for meetings, events, and other activities.
Vendor and Resource Management:
Communicate with vendors to manage contracts, orders, and supplies.
Track inventory and ensure resources are available for operations.
Resolve vendor or supply-related issues promptly.
Data Management and Reporting:
Analyze data related to operations and create performance reports.
Provide insights and recommendations to improve operational efficiency.
Track KPIs (key performance indicators) and report on progress to leadership.
Team and Stakeholder Coordination:
Act as a point of contact between departments to ensure effective communication.
Support team members with operational and administrative needs.
Assist with onboarding and training for new team members.
Process Improvement:
Identify inefficiencies and recommend solutions to improve workflows.
Collaborate with leadership to develop and execute improvement initiatives.

Qualifications:

Education and Experience:
Bachelor’s degree in Business Administration, Operations Management, or a related field (preferred).
1-3 years of experience in an operations or administrative role.

Skills and Competencies:
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and project management tools (e.g., Asana, Trello).
Excellent organizational and time-management skills.
Strong written and verbal communication skills.
Ability to analyze data and make actionable recommendations.
High attention to detail and problem-solving abilities.

Key Attributes:
Ability to work independently and manage multiple tasks simultaneously.
Collaborative team player with a proactive mindset.
Strong adaptability and ability to thrive in a dynamic environment.


EEO/AA Employer/Vet/Disabled.

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.