A Payroll Coordinator is responsible for managing and overseeing the payroll process for an organization, ensuring employees are paid accurately and on time. This role typically involves the following duties:

Key Responsibilities:
Payroll Processing: Oversee the preparation and processing of payroll for all employees, ensuring accuracy and compliance with company policies and regulations.

Data Entry: Enter employee work hours, overtime, bonuses, commissions, and deductions into the payroll system.

Timekeeping Management: Ensure accurate timekeeping records are maintained, including tracking employee attendance, vacation, sick leave, and other time-off requests.

Tax Compliance: Ensure payroll tax deductions (federal, state, local) are calculated correctly and withheld from employee paychecks. Ensure compliance with tax regulations and timely filing of payroll taxes.

Benefits Administration: Administer employee benefits such as health insurance, retirement plans, and other deductions, ensuring proper enrollment and deductions.

Payroll Reporting: Generate payroll reports, including earnings, deductions, and taxes, for management and auditing purposes. Provide reports to HR and finance departments as needed.

Employee Inquiries: Address payroll-related questions and issues from employees, resolving discrepancies, answering queries regarding pay, deductions, and tax forms.

Compliance & Recordkeeping: Ensure all payroll records are maintained in compliance with applicable laws and regulations. Stay up-to-date on federal, state, and local payroll laws and changes.

Year-End Processing: Assist in the preparation and distribution of year-end tax documents such as W-2s and 1099 forms. Help with the annual payroll audit process.

Coordination with Other Departments: Work closely with HR and accounting departments to ensure accurate payroll data and to resolve any discrepancies.

Required Skills:
Attention to Detail: Ability to process complex payroll information accurately.
Confidentiality: Maintaining confidentiality regarding sensitive payroll data.
Technical Proficiency: Experience with payroll software (e.g., ADP, Paychex, QuickBooks) and Microsoft Excel.
Knowledge of Payroll Laws: Familiarity with federal and state payroll tax laws, wage and hour laws, and other regulations.
Problem-Solving: Ability to identify and resolve payroll issues efficiently.
Communication Skills: Strong communication skills to address employee concerns and collaborate with other departments.
Education & Experience:
Education: Typically requires a high school diploma or equivalent; an associate’s degree in accounting, finance, or business administration is often preferred.
Experience: Prior experience in payroll processing, accounting, or human resources is often required, typically 2-5 years.

EEO/AA Employer/Vet/Disabled.

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.