Payroll Specialist
Temecula, CA
Pay rate: $25-$27/HR
Temp to Hire

Position Overview: We are seeking an experienced Payroll Specialist with recent hands-on experience using Paychex software to join our growing team. The ideal candidate will play a key role in ensuring accurate and timely processing of payroll for employees, while maintaining compliance with federal, state, and local regulations. This individual will be responsible for processing payroll, troubleshooting payroll discrepancies, maintaining employee records, and providing excellent customer service to staff. Key

Responsibilities:
Payroll Processing: Process bi-weekly/monthly payroll using Paychex software for 100+ employees.
Ensure accuracy and timeliness of payroll processing, including regular and overtime hours, deductions, and bonuses.
Administer garnishments, deductions, and benefit contributions in compliance with company policies and legal requirements.
Paychex Software Management: Leverage Paychex software to input payroll data, run reports, and ensure proper integration with other HR and accounting systems. Troubleshoot any software-related issues and coordinate with Paychex support as necessary.
Stay updated on new Paychex features and functionality to improve payroll processing efficiency.
Compliance & Reporting: Ensure payroll is processed in compliance with federal, state, and local labor laws, including tax withholding, wage laws, and filing requirements. Prepare and submit payroll tax filings (e.g., quarterly, annual) and ensure timely and accurate payments to tax authorities.
Maintain accurate records and audit trails for payroll transactions.
Employee Support: Respond to employee inquiries regarding payroll issues, such as discrepancies in pay, benefits deductions, and time-off balances.
Provide assistance in setting up direct deposits, tax withholding, and benefit deductions in Paychex.
Data Integrity & Recordkeeping: Ensure accurate employee data entry, including new hires, terminations, pay changes, and deductions.
Maintain confidentiality of employee payroll information and adhere to company policies regarding data protection.
Perform regular audits to ensure data accuracy.
Continuous Improvement: Assist in identifying and implementing process improvements to streamline payroll functions.
Collaborate with HR and Finance departments to optimize payroll operations and ensure smooth coordination with other business functions.

Qualifications:
Recent, hands-on experience with Paychex payroll software Strong understanding of payroll processing, tax compliance, and labor laws.
Experience with payroll tax filings and managing payroll discrepancies.
Excellent attention to detail and accuracy in data entry.
Strong analytical and problem-solving skills.
Excellent communication skills, both written and verbal.
Ability to maintain confidentiality and handle sensitive employee information.
Proficient in Microsoft Office Suite (Excel, Word, Outlook).

EEO/AA Employer/Vet/Disabled.

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.