• Growth Opportunities (AR + Front Desk support)
• Great Pay to $28/HR
• Variety in dynamic environment for accounting professionals who also want to showcase their Customer Service skills

The Accounts Receivable & Front Office Specialist will be responsible for managing accounts receivable processes and providing comprehensive front office administrative support. This role requires a professional individual with strong organizational skills and experience in both financial and administrative functions.

Do you have experience in Sage 100 (or similar ERP software)? Procore? Are you privy on government payment portals?

Key Responsibilities:
Accounts Receivable Management:
Collect and track accounts receivables to ensure accurate and timely invoicing.
Enter invoices into Sage 100 (or similar ERP software) and upload them to government payment portals (WAWF, IPP, Tungsten).
Monitor and follow up on outstanding accounts receivable balances.
Record receivable payments in Sage 100 and Procore.
Reconcile accounts receivable discrepancies and collaborate with relevant teams to resolve issues.
Prepare accounts receivable reports for management.

Front Office & Administrative Support:
Manage incoming calls and greet visitors professionally.
Handle office correspondence, including emails, mail, and document filing.
Maintain organized records of invoices, payments, and supporting documentation.
Assist with scheduling meetings and preparing reports.
Manage office supplies and maintain a professional front office environment.
Provide administrative support to project teams and executives.


EEO/AA Employer/Vet/Disabled.

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.