This position is fully responsible for the project billing process, including responding to client inquiries, verifying employee’s chargeable time; in accordance with the established accounting standards and billing policy.

TYPICAL DUTIES:
Effectively communicate with Project Managers (PM) and Principals-in-Charge (PIC), regarding contract documents, change orders and other contract modifications, approvals, and any additional services-related to billing.
Work closely with Project Managers establishing successful business relationships and ensuring accurate and consistent billing and financial reporting at the project maintain organized project contract files Understand contract terms as it relates to fee management.
Prepare final invoice package containing draft and final invoices for all billable projects, including all applicable backup for approval by the Project Managers.
Mail final invoices file consultant and client invoice copies in the billing folder.
Assess and pursue opportunities for maximization of client billing; communicate with the Controller, as to your observations and actions taken.
•Research any unbilled issues to optimize the billing possibilities for the billing period.
•Maintain the billing folders for all projects, with all the appropriate documents, including expenses, consultant invoices, and monthly invoices, in accordance with standard procedures.
•Provide the accounts payables with advice on client billing, relative to consultant invoicing and reimbursable expenses. It is expected that the Biller maintain a continuous line of communication to clear any open issues.
Reconcile variances of cash receipts that occur in the application of cash.
Maintaining thorough, well organized accounts receivable customer files by scanning documents into server drive and sorting and filing by file date.
Generate and distribute bi-monthly receivables aging reports and monthly revenue reports.
• Set up new projects, make transfers of employee billable hours and/or expenses through accounts payable, and open and close projects. •Write off any uncollectible receivables, labor or expenses, as directed by the Controller.
Revenue recognition and Work In Progress reports.
Review weekly time sheets, along with the accounting group.
Recommend and implement agreed process improvements to the billing cycle through the Sage 300 Construction and Real Estate.
Prepare special project analyses for the Controller, PMs and others.
Provide year-end support of auditor requirements, which may include research and reconciliation.
Perform additional assignments, as directed by the Controller.
Communicate and coordinate with the local offices.


EEO/AA Employer/Vet/Disabled.

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.