Join dynamic team with fun company culture as Office Assistant/Receptionist!

We are currently seeking a full-time Office Assistant/Receptionist to join our team and manage the front desk with efficiency and professionalism. This role will collaborate closely with the office manager, undertaking various clerical tasks and project management responsibilities.

Key Responsibilities:

Warmly greet incoming vendors or clients, providing a positive first impression of our organization.
Manage incoming calls, directing them to the appropriate staff members promptly and courteously.
Handle various clerical duties such as filing, photocopying, collating, faxing, preparing mail, and documents.
Perform accurate data entry tasks to maintain organizational records.
Monitor and replenish office and breakroom supplies as needed.
Schedule appointments and manage the office calendar effectively.
Handle incoming email and mail efficiently, ensuring timely responses and follow-ups.
Assist with scanning forms and documents for digital record-keeping.
Manage appointment reminders for owners, ensuring they are informed and prepared.
Maintain the overall upkeep and organization of the office environment.
Collaborate with the office manager on various projects, providing support and follow-up with vendors and clients.
Create client notebooks and assist in maintaining a comprehensive history of documents and submissions.

Qualifications and Skills:

Previous administrative/receptionist experience is required.
Proficiency in typing and excellent organizational skills are essential.
Strong proficiency in Microsoft Office applications (Excel, Word, Outlook).
Exceptional communication skills, both verbal and written.
Possess a positive attitude and project professionalism in all interactions.
Ability to multitask effectively in a fast-paced environment.
Personable demeanor, comfortable interacting with customers via phone, email, and in-person.


Excellent benefits offered!

Join our team and contribute to our dynamic office environment! Apply now to become part of our dedicated team of professionals!

AppleOne is proud to be an Equal Opportunity Employer. We believe in people, and we are committed to working with people of all backgrounds and connecting them with clients and companies who share our goals of diversity and inclusiveness. All qualified applicants will receive consideration for employment without regard to race, religion, ancestry, color, national origin, age, gender identity or expression, genetic information, marital status, medical condition, disability, protected veteran status, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable federal, state, or local laws..

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf