Good day,

My name is Jose Jimenez! I´m a recruiter with AppleOne, an award winning staffing company. We are currently looking for talent as an Transactional Legal Secretary in Santa Rosa, CA

If you are interested, or you know of anyone in the job market, I´d love to connect and discuss the position details further with you.

Compensation: $35 - $40/Hr.
Full Time - Permanent

Job Title: Transactional Legal Secretary
Location: Downtown Santa Rosa
Firm: Mid-Sized, Growing Law Firm
Position Type: Full-Time

Job Description:
Our dynamic, mid-sized law firm in downtown Santa Rosa is seeking a Transactional Legal Secretary with a minimum of five years’ experience in legal secretarial work. The ideal candidate will specialize in transactional legal matters, such as real estate, sales agreements, land deals, and corporate mergers and acquisitions. This is a full-time position that requires excellent organizational skills, strong attention to detail, and the ability to communicate effectively in both verbal and written forms.

Responsibilities:
Under general supervision, you will provide administrative and legal support to attorneys and timekeepers. Key duties include:
• Draft, edit, proofread, and finalize legal documents specific to real estate and corporate transactions.
• Coordinate and schedule meetings and appointments.
• Support transaction closings by managing reviews, signature packets, documents, organization, and distribution.
• Prepare closing binders, indexes, and corporate documentation.
• Manage client intake processes and ensure compliance with conflict procedures.
• Maintain attorney files, calendars, and contact lists.
• Handle attorney billing, expense reports, and invoice correspondence.
• Provide professional client relationship management and high-level client service.
• Act as a notary for firm-related matters (or obtain a notary commission).
• Mentor junior staff and collaborate with other team members to provide comprehensive legal support.
• Ensure work is accurate, complete, and timely, utilizing firmwide software tools like BigHand and workflow programs.

Qualifications:
• Minimum of 5 years of legal secretarial experience, with a focus on transactional work.
• Expertise in contracts, sales agreements, real estate, and corporate transactions.
• Exceptional organizational and multitasking skills.
• Strong attention to detail and proofreading skills.
• Excellent verbal and written communication skills.
• Proficiency in legal software and workflow programs.
• A notary commission is preferred (or willingness to obtain).



EEO/AA Employer/Vet/Disabled.

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.