Job Role Description

Legal > Legal Secretary

Salary National Average

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47510.0000 54280.0000 62530.0000

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Short Description:

A Legal Secretary provides administrative support to attorneys and legal teams, ensuring the smooth operation of a law office or legal department. Key responsibilities include drafting and proofreading legal documents, managing case files, scheduling meetings and court dates, and handling correspondence with clients and other stakeholders. They are also responsible for maintaining confidentiality and accuracy in all tasks, as well as ensuring deadlines are met. Strong organizational, communication, and computer skills are essential for success in this role.

Duties / Responsibilities:

  • Prepare and process legal documents and papers, such as summonses, subpoenas, complaints, appeals, motions, and pretrial agreements.
  • Mail, fax, or arrange for delivery of legal correspondence to clients, witnesses, and court officials.
  • Receive and place telephone calls.
  • Organize and maintain law libraries, documents, and case files.
  • Schedule and make appointments.
  • Make photocopies of correspondence, documents, and other printed matters.
  • Assist attorneys in collecting information such as employment, medical, and other records.
  • Draft and type office memos.
  • Complete various forms, such as accident reports, trial and courtroom requests, and applications for clients.
  • Prepare and distribute invoices to bill clients or pay account expenses.

Skills / Requirements / Qualifications

  • Accounting software: Billing software; Intuit QuickBooks; Sage 50 Accounting; Vertican Technologies Collection Master
  • Cloud-based data access and sharing software: Dropbox
  • Database user interface and query software: Database software; Electronic adjudication management systems EAM; LexisNexis Time Matters; Microsoft Access 
  • Document management software: AbacusNext HotDocs; Adobe Systems Adobe Acrobat; Filing system software; Microsoft Office SharePoint Server MOSS
  • Word processing software: Electronic diary software; Microsoft Word; Transcription software; WordPerfect

Job Zones

  • Education: Most occupations in this zone require training in vocational schools, related on-the-job experience, or an associate's degree.
  • Related Experience: Previous work-related skill, knowledge, or experience is required for these occupations. 
  • Job Training: Employees in these occupations usually need one or two years of on-the-job experience and informal training with experienced workers. A recognized apprenticeship program may be associated with these occupations.
  • Job Zone Examples: These occupations usually involve communication and organizational skills to coordinate, supervise, manage, or train others to accomplish goals. Examples include food service managers, electricians, agricultural technicians, legal secretaries, interviewers, and insurance sales agents.
  • Specific Vocational Preparation in years:  1-2 years of preparation (6.0 to < 7.0)

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