Job Role Description

Medical > Electronic Medical Records Coordinator

Salary National Average

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37240.0000 40990.0000 47510.0000

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Short Description:

An Electronic Medical Records (EMR) Coordinator is responsible for managing and maintaining the accuracy, security, and accessibility of digital patient records in healthcare settings. Their duties include organizing and updating EMR systems, ensuring compliance with healthcare regulations like HIPAA, and providing support to medical staff in accessing and using the records efficiently. EMR Coordinators also train healthcare personnel on the proper use of EMR software and troubleshoot any issues that arise. Strong attention to detail, knowledge of medical record-keeping systems, and data security practices are essential for success in this role, as they help ensure the smooth flow of medical information.

Duties / Responsibilities:

  • Protect the security of medical records to ensure that confidentiality is maintained.
  • Review records for completeness, accuracy, and compliance with regulations.
  • Plan, develop, maintain, or operate a variety of health record indexes or storage and retrieval systems to collect, classify, store, or analyze information.
  • Enter data, such as demographic characteristics, history and extent of disease, diagnostic procedures, or treatment.
  • Compile and maintain patients' medical records to document conditions and treatment and provide data for research, cost control, and care improvement efforts.
  • Process and prepare business or government forms.
  • Process patient admission or discharge documents.
  • Assign the patient to diagnosis-related groups (DRGs) using appropriate computer software.
  • Oversee the process of obtaining, receiving, and transferring participants’ medical records to and from providers, assuring that proper medical release forms are complete and scanning any paper documents into the electronic medical records
  • Follow and enforce all HIPAA policies and procedures to ensure the privacy and confidentiality of all participant information.
  • Provide EMR support and training to all staff upon hire and ongoing
  • Protect privacy and maintain the confidentiality of all company procedures and information about employees, participants, and families.

Skills / Requirements / Qualifications

  • Education: HS Diploma Or equivalent education/experience
  • Experience: Must know general office practices and procedures, including filing, record keeping, photocopying, and faxing
  • Data Entry: Must have experience with computer data entry at least 50 WPM
  • Miscellaneous: Must demonstrate proficiency (after training and introductory period) inefficient use of electronic medical record systems. Must be able to follow a defined list of tasks and follow the established procedures completing them in a timely fashion. Must be able to flex with the increased workflow when the census is higher and recognize the urgency of each task
  • Communication: Must have excellent verbal and written communication skills in all interactions with patients and staff, demonstrating excellent customer service
  • Active Listening: Giving full attention to what other people are saying, taking time to understand the points made, asking questions as appropriate, and not interrupting at inappropriate times.
  • Reading Comprehension: Understanding written sentences and paragraphs in work-related documents.
  • Speaking: Talking to others to convey information effectively.
  • Critical Thinking: Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
  • Monitoring: Monitoring/assessing the performance of yourself, other individuals, or organizations to make improvements or take corrective action.
  • Time Management: Managing one's own time and the time of others.

Job Zones

  • Education: These occupations usually require a high school diploma.
  • Related Experience: Some previous work-related skills, knowledge, or experience is usually needed. For example, a teller would benefit from experience working directly with the public.
  • Job Training: Employees in these occupations need anywhere from a few months to one year of working with experienced employees. A recognized apprenticeship program may be associated with these occupations.
  • Job Zone Examples: These occupations often involve using your knowledge and skills to help others. Examples include sheet metal workers, forest fire fighters, customer service representatives, physical therapist aides, salespersons (retail), and tellers.
  • Specific Vocational Preparation in years: 3 months to 1 year of preparation (4.0 to < 6.0)

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