Job Role Description

Mortgage and Lending > Documentation Drawer

Salary National Average

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47570.0000 52340.0000 60930.0000

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Short Description:

A Documentation Drawer is responsible for organizing, managing, and maintaining critical documents and records within an organization. Their duties include categorizing and filing paperwork, ensuring accurate documentation, and retrieving files as needed for various departments. Documentation Drawers also assist in digitizing documents and implementing efficient filing systems to enhance accessibility and compliance with organizational policies. Strong attention to detail, organizational skills, and familiarity with document management systems are essential for success in this role, as they play a crucial part in maintaining accurate records and supporting operational efficiency.

Duties / Responsibilities:

  • Examine the minutes of meetings of directors, stockholders, and committees to investigate the specific authority extended at various levels of management.
  • Review balance sheets, operating income and expense accounts, and loan documentation to confirm institution assets and liabilities.
  • Direct and participate in formal and informal meetings with bank directors, trustees, senior management, counsels, outside accountants, and consultants to gather information and discuss findings.
  • Establish guidelines for procedures and policies that comply with new and revised regulations and direct their implementation.
  • Recommend actions to ensure compliance with laws and regulations or protect institutions' solvency.
  • Review applications for mergers, acquisitions, the establishment of new institutions, acceptance in the Federal Reserve System, or registration of securities sales to determine their public interest value and conformance to regulations and recommend approval or rejection.
  • Plans, supervises, and review the work of assigned subordinates.
  • Resolve problems concerning banking institutions' overall financial integrity, including loan investment portfolios, capital, earnings, and specific or large troubled accounts.
  • Train other examiners in the financial examination process.
  • Verify and inspect cash reserves, assigned collateral, and bank-owned securities to check internal control procedures.

Skills / Requirements / Qualifications

  • Reading Comprehension: Understanding written sentences and paragraphs in work-related documents.
  • Active Listening: Giving full attention to what other people are saying, taking time to understand the points made, asking questions as appropriate, and not interrupting at inappropriate times.
  • Critical Thinking: Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
  • Active Learning: Understanding new information's implications for current and future problem-solving and decision-making.
  • Management of Personnel Resources: Motivating, developing, and directing people as they work, identifying the best people for the job.
  • Speaking: Talking to others to convey information effectively.
  • Writing: Communicating effectively in writing as appropriate for the audience's needs.
  • Complex Problem Solving: Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.
  • Coordination: Adjusting actions concerning others' actions.
  • Judgment and Decision Making: Considering the costs and benefits of potential actions to choose the most appropriate one.

Job Zones

  • Education: Most of these occupations require a four-year bachelor's degree, but some do not.
  • Related Experience: A considerable amount of work-related skill, knowledge, or experience is needed for these occupations. For example, an accountant must complete four years of college and work for several years in accounting to be considered qualified.
  • Job Training: Employees in these occupations usually need several years of work-related experience, on-the-job training, or vocational training.
  • Job Zone Examples: Many of these occupations involve coordinating, supervising, managing, or training others. Examples include accountants, sales managers, database administrators, teachers, chemists, environmental engineers, criminal investigators, and special agents.
  • Specific Vocational Preparation in years: 2-4 years preparation (7.0 to < 8.0)

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