Job Role Description

Payroll > Billing Clerk

Salary National Average

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32810.0000 36700.0000 42100.0000

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Candidate Supply: 3,063 Job Openings: 915

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Short Description:

A Billing Clerk is responsible for generating and issuing invoices, processing payments, and ensuring accurate financial records for an organization. Their duties include reviewing billing data, verifying the accuracy of charges, and updating customer accounts with payment information. Billing Clerks also handle discrepancies, communicate with clients regarding outstanding payments, and assist with monthly financial reporting. Strong attention to detail, organizational skills, and proficiency in billing software are essential for success in this role, as Billing Clerks ensure timely and accurate billing processes.

Duties / Responsibilities:

  • Verify the accuracy of billing data and revise any errors.
  • Operate typing, adding, calculating, or billing machines.
  • Prepare itemized statements, bills, or invoices and record amounts due for items purchased or services rendered.
  • Review documents such as purchase orders, sales tickets, charge slips, or hospital records to compute fees or charges due.
  • Perform bookkeeping work, including posting data or keeping other records concerning costs of goods or services or the shipment of goods.
  • Keep records of invoices and support documents.
  • Resolve discrepancies in accounting records.
  • Type billing documents, shipping labels, credit memorandums, or credit forms.
  • Contact customers to obtain or relay account information.
  • Compute credit terms, discounts, shipment charges, or rates for goods or services to complete billing documents.

Skills / Requirements / Qualifications

  • Economics and Accounting: Knowledge of economic and accounting principles and practices, financial markets, banking, and the analysis and reporting of financial data.
  • Law and Government: Knowledge of laws, legal codes, court procedures, precedents, government regulations, executive orders, agency rules, and the democratic political process.
  • Mathematics: Knowledge of arithmetic, algebra, geometry, calculus, statistics, and their applications.
  • Accounting Software: Accurate NXG; Blackbaud The Financial Edge; FlexiLedger software; Intuit Quicken software
  • Compliance Software: Corporate Responsibility System Technologies Limited CRSTL Compliance Positioning System; FLS eDP.Payroll tax; Intrax ProcedureNet; Paisley Cardmap
  • Document Management Software: Accutrac software; Document management system software; OmniRIM software; Records management software
  • Financial Analysis Software: AuditWare software; MethodWare ProAudit Advisor; Paisley AutoAudit; RSM McGladrey Auditor Assistant
  • Project Management Software: HCSS HeavyBid; HCSS HeavyJob; Sage Master Builder
  • Complex Problem Solving: Identifying complex problems and reviewing related information.

Job Zones

  • Education: Most occupations in this zone require vocational school training, on-the-job experience, or an associate's degree.
  • Related Experience: Previous work-related skill, knowledge, or experience is required for these occupations. 
  • Job Training: Employees in these occupations usually need one or two years of on-the-job experience and informal training with experienced workers. A recognized apprenticeship program may be associated with these occupations.
  • Job Zone Examples: These occupations usually involve communication and organizational skills to coordinate, supervise, manage, or train others to accomplish goals. 
  • Specific Vocational Preparation in years: (6.0 to < 7.0)

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