Job Role Description

Accounting > Payroll Clerk

Salary National Average

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38330.0000 43660.0000 51070.0000

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Short Description:

A Payroll Clerk is responsible for processing employee payroll accurately and on time, ensuring compliance with company policies and legal regulations. They handle tasks such as calculating wages, deductions, and overtime, entering payroll data, and issuing payments via checks or direct deposits. Payroll Clerks also maintain employee records, resolve payroll discrepancies, and assist with tax filings and reporting. Strong attention to detail, organizational skills, and proficiency with payroll software are essential for success in this role.

Duties / Responsibilities:

  • Review time sheets, work charts, wage computations, and other information to detect and reconcile payroll discrepancies.
  • Process paperwork for new employees and enter employee information into the payroll system.
  • Verify attendance, hours worked, and pay adjustments, and post information onto designated records.
  • Compute wages and deductions, and enter data into computers.
  • Record employee information, such as exemptions, transfers, and resignations, to maintain and update payroll records.
  • Process and issue employee paychecks and statements of earnings and deductions.
  • Keep track of employees' leave time, such as vacation, personal, and sick leave.
  • Compile employee time, production, and payroll data from time sheets and other records.
  • Distribute and collect timecards each pay period.
  • Issue and record adjustments to pay related to previous errors or retroactive increases.

Skills / Requirements / Qualifications

  • Accounting Software: Intuit QuickBooks software; Intuit Quicken software
  • Electronic Mail Software: Email software; Microsoft Outlook; Novell GroupWise
  • Human Resources Software: ADP Enterprise HRMS; API Navigator; Human Resource MicroSystems HR Entre; Sage Abra HRMS
  • Spreadsheet Software: Microsoft Excel
  • Time Accounting Software: ADP eTIME; Unitime Systems Software; Virtual Software Virtual Timecard; WorkForce Software EmpCenter Time and Attendance
  • Word processing software: Microsoft Word

Job Zones

  • Education: These occupations usually require a high school diploma.
  • Related Experience: Some previous work-related skills, knowledge, or experience is usually needed.
  • Job Training: Employees in these occupations need anywhere from a few months to one year of working with experienced employees. A recognized apprenticeship program may be associated with these occupations.
  • Job Zone Examples: These occupations often involve using your knowledge and skills to help others.
  • Specific Vocational Preparation in years: (4.0 to < 6.0)

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